Equine Passports

Passports

Passports are issued in accordance with the Welsh Government and DEFRA rulings. EquiPassports produced by EquiCymru are an ID only equine identity document.

 

Details included within the passport are as follows;

• Registered Owner’s Details

• The Equine's Information

• Markings and Silhouette

• Microchip number and its position in the body.

 

The front on the passport application form maybe completed by the owner but the back must be completed by a qualified veterinary surgeon.

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All application forms can be downloaded below. A full price list is also available below. 

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Foal Applications

A passport application for a foal must be submitted by six months of age or the 30th November within its year of birth which ever is earliest.

Foals travelling without their dam or foster mother, being sold at a sale or being sent to slaughter require a passport before they can travel. Foals sold at foot with their dam at a sale must also be passported. 

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Adult Applications

Any equine with a passport application submitted after 12 months from birth will by default be marked as a 'Replacement'. The equine will also be signed out of the food chain due to the lack of medical records available.

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Transfer of Ownership

Passports must note the current owners details.

It is a legal requirement to transfer the ownership of all equines purchased within 30 days of purchase. Those who do not transfer within the 30 days could face a fine of up to £5,000

Passports should come with a transfer of ownership from inside the back cover, and this should be signed by the seller. If the seller has not signed the transfer of ownership form, we will accept a copy of a receipt confirming the sale. If neither of these are available, then the buyer can complete a statutory declaration letter. Guidance can be downloaded from the website or requested from the office. The statutory declaration letter states that the buyer is now the legal owner of the horse, and we ask that you please fill in the details to the best of your knowledge. Please do not just download and sign the Statutory Declaration Guidance notes, the applicant must copy the example and write/type it out to the best of their knowledge, and then sign, date and print name at the bottom. The statutory declaration letter states that you are the legal owner of the horse, please fill in the details to the best of your knowledge. Please copy the example letter for the wording required and change the words in italics to your details as advised in the notes. 

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Microchip

In Wales since the 12th February 2021, 28th March 2021 in Scotland and 1st October 2020 in England all horses/ponies and donkeys, regardless of age, are required to be microchipped. No passport application will be accepted unless a microchip has been inserted and recorded on the application form by a Veterinary Surgeon.

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Posting

We strongly recommend that you send all passports/ forms to the EquiCymru office via recorded delivery. We also advise that you pay for the return of the passport by recorded delivery either by enclosing a pre-paid envelope or by making a note on the application form asking for the cost of the postage to be included on your invoice.